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Bylaws of the Kalamazoo Area
Music Teachers Association
Article I: Name and Affiliation:
Section 1.The name of this organization shall be the Kalamazoo Area Music Teachers Association, hereafter referred to as KAMTA.
Section 2.KAMTA is an affiliation of the Michigan Music Teachers Association (MMTA), which is an affiliate of the Music Teachers National Association (MTNA).
Article II: Purpose
The objectives of this association shall be:
a)To promote the understanding, appreciation and study of the teaching of music with a primary focus on piano instruction.
b)To increase professional standards.
c)To promote a closer professional fraternity.
Article III: Membership:
Membership is open to any music teacher who is a member of MTNA.
Article IV: Meetings:
Section 1.There shall be no fewer than five regularly scheduled meetings per year.
Section 2.One third of the total KAMTA membership will constitute the quorum when a majority vote is necessary on an issue.
Section 3.Robertís Rules of Order shall serve as the organizationís meeting guide.
Article V: Dues:
Section 1.Dues are payable via MTNA. National and state dues are dictated by the national and state associations.
Section 2Any change in local dues shall be recommended by the KAMTA Board and approved by a majority vote of the total membership.
Section 3.Any member in good standing of another local MMTA chapter may join KAMTA at the local KAMTA dues requirement.
Section 4.Prospective members may visit for one program year without having to pay dues.
Section 5.Dues entitle each member to:
a)Participate in chapter-sponsored events.
b)Full voting rights.
c)Receive a copy of the chapter directory and the chapter bylaws.
Section 6.Membership status in the categories of Senior, Honorary Life, Non Resident, Associate and Student shall be entitled based upon the requirements listed in the MMTA bylaws.
Article VI: Officers, Elections and Duties:
Section 1.The officers of this organization shall be President, Vice-President, Secretary and Treasurer, for which the election shall occur annually at the regularly scheduled April meeting.
Section 2.Duties shall be, but are not limited to the following:
A.The President shall:
a)Preside at all regularly scheduled meetings of KAMTA and the KAMTA board.
b)Maintain supervision of the objectives and purpose of KAMTA.
c)Appoint general committee chairs in accordance with MMTA recommendations and local association needs.
d)Call executive board meetings, both for regular meetings and emergency meetings as determined by the president.
e)Serve as an ex-officio member of all standing committees and communicate with officers and committee chairs regarding their duties.
f)Serve as anti-trust compliance officer.
g)Know MTNA/MMTA related issues and communicate them to the membership.
h)Appoint replacements for any other offices that might be vacated before the completion of the term.
B.The Vice President shall:
a)Shall assist the president as needed, and in the absence of the president shall perform the duties required of the office.
b)Shall serve as president for the remainder of the term in the event that the president is unable to complete his/her term of office, and shall appoint a vice-president to fill the vacated office.
c)Shall also serve as Program Chair, either by executing the duties involved or by appointing another member, with KAMTA Board approval, to act as Program Chair.
C.The Secretary shall:
a)Record and maintain all minutes of the Executive Board and regular chapter meetings.
b)Write courtesy notes authorized by the Board and/or president.
D.The Treasurer shall:
a)Keep an itemized account of all KAMTA monies and funds.
b)Deposit assets in a financial institution approved by the Executive Board.
c)Present a treasurerís report at monthly meetings.
d)Pay all bills.
e)Submit an annual financial report to the membership at the May meeting.
The fiscal year is June 1 to May 30. Duties of each officer will begin on June 1
Section 4.Elected officers shall serve for a term of two years. The president and vice president may serve two consecutive terms for a total of four years. The secretary and treasurer do not have term limits.
Section 5.The immediate past president shall be an ex-officio member of the Executive Board.
Section 6.The president-elect shall call an Executive Board meeting before the first regularly scheduled meeting in the fall. At this time, the new Board shall be instructed in their position requirements and make themselves familiar with Robertís Rules of Order.
Section 7.A Copy of the officersí duties shall be kept with the president and reviewed annually.
Article VII: Committees:
Section 1.The Executive Board consists of the elected officers and the immediate past-president. The Board shall meet as designated by the president. The Board shall make decisions regarding organizational goals, budgetary concerns, and direction of program, publicity items and other issues as they arise.
Section 2.Standing committee chairs are to be appointed by the president on an annual basis by September 1.
Section 3.The Nominating Committee shall consist of three members appointed by the president by February 1, one of whom shall serve as committee chair.
a)The Nominating Committee selects its own chair.
b)The chair remains as a member of the committee through the following election cycle, which leaves two new members to be appointed.
The slate of officers is presented at the March meeting and voted upon at the April meeting.
Article VIII: Amendment of Bylaws:
Any amendment(s) must be presented at a regularly scheduled meeting at least one month in advance of the vote for approval. After a motion is made for approval, a two-thirds vote of the total membership is required for acceptance of the amendments(s). Voting shall be done by written ballot. All members shall receive a copy of the current bylaws and a copy of the proposed amendment(s). Those members not in attendance at the meeting shall also receive a copy of the current bylaws and the proposed amendment by email or by surface mail. Their return vote must be received by the next regularly schedule meeting to be considered in the count. Any ballots not returned shall be determined to be an ďayeĒ vote. The bylaws shall be reviewed on an annual basis by the Executive Board and submitted to the MMTA parliamentarian to be kept on file.